Custom web applications
From MVP to large-scale systems — apps designed around a specific product.
Software houseEST. 2017Poland · remote + on-site
We build web apps, CRMs and AItools that streamline processes and help companies move faster.
We help startups, SaaS companies and SMBs build custom systems matched to real business needs — from the first plan through development and post-launch care.
10+web, CRM & AI projects
9 yearsof experience
In-houseteam, no middlemen
Long-termpartnerships, not one-off gigs
About
We match the stack to your product and business goal — not the other way around.
We are a Polish software house founded in 2017 — that adds up to 9 years of experience and a tight-knit in-house team. We write the code ourselves, with no subcontractors or middlemen.
We prefer long-term partnerships over one-off gigs: we get into your product, learn how your company actually works and stay to grow it after launch. We work iteratively, with staging access — no black boxes.
- Values
- Transparency
- Quality
- Partnership
- Predictability
No empty promises, no blind quotes, no hidden costs.
Services
From the first plan to post-launch care
Six areas where we help companies — we always start with the process, not the technology.
CRMs and internal tools
Systems shaped around your process — not a process bent to fit the tool.
AI implementation
Content classification, OCR, assistants, recommendations, data analysis.
Discovery and consulting
Clarifying the idea and its scope before you commit to building.
Backend, API, DevOps and support
A product's technical backbone: deployment, integrations, maintenance.
Infrastructure and administration
Servers, administration and infrastructure on the client's side.
AI in practice
AI that earns its place — in your product and process
Seven areas where AI genuinely cuts work and sharpens decisions. We add it where it pays off — not for the buzzword.
Chatbots and AI assistantsconversational
Assistants that answer questions and guide users based on your data, not the model's general knowledge.
Content and data classificationclassification
Automatically sorting content, tickets and leads by your company's own rules.
Information extraction from documentsextraction
Pulling specific fields from contracts, invoices and emails — ready to save into your system.
OCR and document analysisOCR
Reading text from scans and photos and making sense of it — no manual retyping.
Recommendations and predictionspredictive
Forecasts and suggestions from your data history — from spending predictions to setting priorities.
AI inside CRMs and operational systemsembedded AI
AI built into your CRM and everyday tools, not a separate gadget bolted on beside the process.
Integrations with AI models and servicesintegrations
Connecting your product to OpenAI and Anthropic models, with agents and workflows built around them.
AI should support the product and the process — not replace thinking.
Work
Systems that work, day in and day out
Selected client work and in-house products. Every project started with a real problem — not with technology.
CRM · operational system · logistics
Buli CRM
A dedicated operations system for a rubble and construction-waste removal company — built from scratch after a failed rollout of an earlier CRM.
- ProblemThe previous system was poorly designed, hard to use and impossible to grow any further.
- OutcomeContainer ordering, an interactive dispatch map, an admin panel, user roles and automations in one system.
CRMAutomationsNuxt 4Expressprivate / internal
In-house product · AI finance SaaS
Finsly
An in-house SaaS for managing personal and company finances with AI on board — OCR, an assistant, forecasts and spending analysis in one place.
- ProblemScattered finances and no single tool tying together planning, analysis and decision support.
- OutcomeBudgets, goals, categorization, OCR, an AI assistant, forecasts and spending analysis in one place.
Micro CRM · lead management SaaS
Pomailo
A micro-CRM SaaS for sorting and handling email leads from contact forms — every inquiry in one place, with the context of where it came from.
- ProblemLeads from many sites land in one inbox with no context and get lost among everything else.
- OutcomeA lightweight tool that groups mail by project and lets you work leads from a simple CRM.
In-house product · AI knowledge base
Pokelo
An in-house, AI-first project knowledge base that keeps documentation, technical decisions (ADRs) and project context in one place.
- ProblemProject knowledge scattered across files, notes and people's heads.
- OutcomeA knowledge graph paired with AI for fast answers and smoother onboarding.
KebobA mobile community app for kebab lovers — a map of spots, rankings and gamification. A side project, not our core focus.React NativeSupabaseMapboxkebob.pl →
Process
How we work
You know what’s happening at every stage — from the first call to post-launch care. No blind quotes, no surprises.
- Timeline
- From the first call to the start of development it’s usually 1–2 weeks.
- How we work
- We work iteratively — you get staging access, with no black boxes.
Contact
A short form, a straight answer — we reply within one working day.
Gathering needs
We talk through the goal, the context and what the product must change.
Discovery & estimate
We put the requirements in order and scope the quote — never blind.
Planning
We set the scope, the order of work and the project milestones.
Design
We design the interface and architecture around your business goal.
Development
We build iteratively, with staging access all the way through.
Testing
We check features, performance and edge cases before launch.
Post-launch care
We grow, maintain and fix the product after it ships.
FAQ
The questions we hear most often.
Short answers here. The rest we can talk through on a call.
What kind of projects do you take on?
Custom web apps, CRMs, internal systems and SaaS products — usually for startups, SaaS companies and SMBs that need a tool built around their own process, not an off-the-shelf box.
Do you build CRMs and custom systems?
Yes, that is our strongest area. We design them from scratch around a specific company process — roles, automations and integrations shaped by how you actually work.
Can you help refine the idea before development?
Yes. We start with discovery and planning — sorting out scope, requirements and priorities so development begins from a clear picture, not a list of guesses.
How does pricing work?
We never quote blind. First a conversation and a clear set of requirements, then a concrete quote based on real scope — no hidden costs.
Can you take over an existing system?
Yes — we extend existing apps, take over projects from a previous vendor and, when needed, rework the architecture. We start with a code review so we know where we stand.
Do you support the product after launch?
Yes. We prefer long-term partnerships — after launch we stay to grow the product, maintain it and ship fixes. Full post-launch care, not a hand-off and disappear.
Do you add AI features to existing applications?
Yes, when AI genuinely improves the product — classification, OCR, assistants or data analysis. It should help the process, not be bolted on for the buzzword.
Contact
Short form, clear answer.
Tell us briefly what you want to build. We reply within one business day — no blind quotes, no hidden costs.
- office@bearly.pro
- Phone
- +48 515 625 008
- Hours
- Mon–Fri 9:00–16:00
- Location
- Poland · remote + on-site
- Reply
- within 1 business day
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